Maintains spreadsheets, promotional materials, and document databases on the client’s services, rates or packages, & other information relevant to customers.
Embedded Files
Sets appointments with clients, responds to queries, forwards contacts to managers or agents, and ensures everyone on the team has accurate data from appointments.
Calendar Management & Maintenance
Helps in arranging the client’s daily schedule, keeping business priorities in mind and ensuring no overlaps among meetings; coordinates schedule of clients and their teammates.
Creates websites for your business, does simple website design using builders and client guidelines, and performs basic website maintenance.
Encodes online store product or real estate titles follow client specifications, ensures all products come with high-quality photos or videos, and proofreads product descriptions.
Researches and reserves venues, books transportation and catering, researches tokens for resource persons or giveaways for participants, addresses event technology needs.
Ensures all participants have the right meeting login information, sends email reminders of the video conference, prepares post event engagement materials like photos and surveys.
Ensures the client has accurate customer data, uses the client’s CRM system to store and update records, collects information to be used for marketing & sales campaigns.
Prepares and proofreads change order forms, service agreements, purchase orders, and subcontracts according to client specifications; Creates meeting minutes and converts research notes into reports for potential/current clients and business partners
Creates tracking reports for digital marketing efforts, compiles competitors’ digital marketing content, posts created content, and responds to customer feedback and reviews to maintains client’s social media profiles and ensure a strong online presence.
Ensures that company executives have briefing materials for any occasion, collates data & materials gathered, maintains record systems or databases, ensures confidentiality of restricted files, organizes and prepares materials for meetings, records & transcribes minutes.
Generates leads with list building, sets up an email cadence, monitors messages’ performance, responds to queries, and forwards respondents to management.
Creates expense reports following client’s specifications, handles vendor payments & expense reports, reconciles company/individual accounts.
Gathers data about trends in client’s industry, looks up best practices in other similar businesses and prepares reports on findings.
Creates secondary or essential visual elements, marketing materials, align imagery & typography with company branding, coordinate with marketing team about the materials to be produced.
Ensures client’s inbox is clutter free by sorting out and organizing emails in client’s inbox using tags, responding to general queries, and forwarding urgent or important ones.
Inventory updates, keep track of returns and restocks, and double check if products/properties are in the right categories.
Creates and sends statements or invoices to client’s customers, ensures the final bill is accurate, tracks payments, and reports issues or irregularities to the financial head.
Create and/or maintain client portfolio accurately, upload, edit, and removes listings if necessary.
Tracks orders received from various channels, checks if there are adequate stocks of items, and ensures that products get from suppliers to marketplace warehouses.
Presents information needed for formulating marketing plans, tracks metrics using tools like the website’s Google Search Console, and compiles the data in a report.
Monitor Google MyBusiness
Reviews properties’ Google My Business listings and checks if they have correct addresses, photos, and contact details, proofreads GMB Q&A section, checks if links redirect to the right online assets.
Sends out welcome emails to new hires, coordinates new hire orientations, schedules meetings between new employees and their direct managers.
Integrates time-consuming HR functions like maintaining time or attendance sheets, ensures the prompt filing of employment tax returns, and compiles reports.
Makes teams more efficient by handling market mapping and keeping records or documentation of monthly rentals, mortgages, insurance policies, fixture installation, and other expenditures.
Collates applicant documents like resumes and portfolios, provides client with collated documents, sends offer or negotiation emails and other correspondence to candidates.
Reaches out to candidates for their availability for interviews, coordinates dates with client’s schedule, blocks out times through cloud-based calendars.
Schedules and creates posts for platforms like Twitter, Facebook, and LinkedIn, engages with the client’s audience and handles community management on their social media pages.
Schedules events for client’s talents, confirms appearances, and coordinates schedules with the venue or promoter.
Travel Coordination
Takes care of client’s travel and lodging needs; books and schedules flights, rental vehicles, ground transportation, hotel rooms, and other types of accommodation.
Collaborates with client and helps them execute their vision for their video by editing raw footage, inserting sound effects and music, and producing multiple edits before the final cut.
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